AI Policy Template (UK GDPR Compliant)
Free UK download. Production-ready ai policy template (uk gdpr compliant) in Word (.docx) + PDF, drafted in plain English against UK GDPR and ICO guidance.12 pages, editable sections clearly marked. Enter your email below — the full pack is sent within minutes.
A production-ready AI usage policy for organisations, aligned with UK GDPR, the ICO's AI guidance and the UK government's pro-innovation approach. Cover acceptable use, data handling, approved tools and accountability in one document your team will actually read.
What's Included
Inside this template
- Purpose, scope and definitions
- Acceptable and prohibited AI use cases
- Approved and restricted AI tools register
- Data handling rules aligned with UK GDPR
- Confidentiality, IP and client-data controls
- Disclosure and transparency obligations
- Roles, responsibilities and escalation path
- Review cadence and policy change log
About This Template
Why it matters for organisations
An AI policy is no longer optional for organisations. Employees are already using generative AI — often on company data — and the risks of doing so without clear guardrails include data leakage, intellectual-property disputes, inaccurate client-facing output and unmanaged regulatory exposure under UK GDPR and sector rules.
This template provides a 12-page policy drafted specifically for organisations. It translates the ICO's AI guidance and the UK government's pro-innovation framework into practical rules your team can follow. Unlike generic US-origin templates, every clause is written with plain English, UK legal terminology and references to the ICO, the FCA and sector-specific bodies where relevant.
The policy is structured for readability: acceptable use, prohibited use, approved tools, data handling, confidentiality, disclosure, responsibilities and review. Editable sections are clearly marked so you can tailor the document to your organisation without rewriting it from scratch. A companion one-page employee summary is included for use in training and onboarding, alongside a change-log template so you can keep the policy current as tools and regulations evolve.
Use Cases
Where this template fits
Rolling out ChatGPT, Copilot or Gemini across a UK workforce
Responding to enterprise security questionnaires
Preparing for ISO 27001 or SOC 2 AI controls
Onboarding new employees and contractors
Demonstrating responsible AI to clients and regulators
Who It's For
Target audience
Operations directors, heads of compliance, CTOs and HR leaders at UK SMEs and mid-market organisations.
Want help tailoring this to your business?
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