AI Vendor Evaluation Scorecard
Free UK download. Production-ready ai vendor evaluation scorecard in Excel (.xlsx) + 6-page guidance PDF, drafted in plain English against UK GDPR and ICO guidance.6 pages, editable sections clearly marked. Enter your email below — the full pack is sent within minutes.
A weighted scorecard for evaluating AI vendors on capability, security, risk, cost and strategic fit. Compare three suppliers side-by-side on a single page — ready for leadership decision-making.
What's Included
Inside this template
- 25-criterion weighted scoring framework
- Capability, security, risk, cost and fit pillars
- Three-vendor side-by-side comparison sheet
- UK GDPR and data residency checks
- Red-flag indicator summary
- Executive summary page (auto-populated)
- Guidance notes per criterion
- Shortlist decision template
About This Template
Why it matters for organisations
A good AI vendor choice compounds; a poor one drags on your budget, security posture and customer experience for years. This scorecard exists to make the decision defensible and repeatable — not a gut-feel answer dressed up in a paper trail.
The 25-criterion framework covers the five pillars that matter most in UK procurement: capability (does it actually do what we need), security (UK GDPR alignment, certifications, breach history), risk (model provenance, vendor stability, IP indemnity), cost (total cost of ownership over three years in GBP) and strategic fit (integration with existing stack, roadmap alignment, commercial flexibility). Each criterion has an editable weight so you can tune the scorecard to your priorities.
The Excel file supports side-by-side comparison of up to three vendors, auto-populates an executive summary sheet, and flags red indicators — such as missing UK GDPR certifications or opaque model provenance — so they cannot be overlooked. The accompanying 6-page PDF provides guidance on how to interpret scores, when to override them, and how to turn the output into a board-ready recommendation memo.
Use Cases
Where this template fits
Shortlisting AI vendors after RFP responses come in
Comparing chatbot or automation platforms
Benchmarking incumbent suppliers against alternatives
Supporting a supplier renewal negotiation
Briefing leadership on a vendor recommendation
Who It's For
Target audience
Procurement managers, CTOs, AI leads and operations directors making supplier selection decisions.
Want help tailoring this to your business?
Our team helps UK organisations adapt these templates to their specific context, stack and risk profile. Book a free 30-minute consultation and we will show you what good looks like.
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